| OLIN BUSINESS SCHOOL |
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Payroll | Travel | Purchasing | FIS | Policies |
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Domestic Foreign Relocation Advances Travel Agent |
The links above present guidelines and procedures for individuals incurring university business-related travel expenses. These procedures are part of the overall travel expense policy of Washington University in St. Louis, developed to provide University travelers with a reasonable level of service and comfort at the lowest possible cost to the University.
Policies apply to anyone traveling on official University business including all employees of the University, students whose travel expenses are being reimbursed by the University, and non-employees who have been invited to the University or have been authorized to travel on behalf of the University. It is our responsibility to ensure travelers are aware of University policy, and it is the traveler's responsibility to comply with this policy.
To view the complete Policy Statement for Travel Advances and Travel Expenses as well as an Executive Summary go to the Washington University Website--Systems and Procedures
Travel charges to a sponsored project must follow the guidelines set forth by this policy unless the funding agency imposes greater restrictions. Please refer to the terms of the grant or contract for information regarding specific expenditures that are allowed.
The following list contains forms and information on the Olin Business School travel policy.
- Please see the Quick Reference Sheet (*PDF 300KB) for a quick reference of what to do before, during and after your trip.
- Executive Summary of the Travel Policy.
- A complete copy of the Travel Policy Statement.
- The excel version of the domestic Travel Report. If you have trouble with the excel link use the .pdf version of the Travel Report
- The excel version of the foreign Travel Report. If you have trouble with the excel link use the .pdf version of the Foreign Travel Report
- All purchases made with a Procurement Card must be documented with the Procurement Card Expenses Supplemental Form. If you have trouble with the excel link use the .pdf version of the Procurement Card Expenses Supplemental Form.
- All Social Expenses should be listed on the Social Expense Form. If you have trouble with the excel link use the .pdf version of the Social Expense Form.
- Airfare receipts or itinerary (if receipts are not available) are required to be documented on the travel report and turned in with the report, even if the airfare was paid for by the school's account. If airline reservations are made on the school's account, please send an email to Katie Chrapek.
Please don't hesitate to email Accounting and Budgeting or call 314-935-6314 for immediate assistance or questions on the travel policy or forms.
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