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The information on this site should provide you with answers to most of your questions regarding Student Services for Olin's part-time MBA students. If you do not find the resource you need, please submit your own question using the form at the end of this page. We'll do our best to answer your questions and update this site as needed.
General Questions:
How can I reserve a study room or classroom?
Send an e-mail to General Services. Inform them of the date and time of your meeting, the number of people attending, and any special audio/visual equipment you need. GS will find a location for your meeting and email you the details.
Where can I make photocopies?
A photocopy machine is located in Kopolow Library, second floor of Simon Hall.
Are office supplies available for student use?
Basic office supplies are available in Simon Hall, Room 114. Items include a stapler, tape, 3-hole punch, white out, scissors and paper clips. Envelopes are also available upon request.
Can I transfer from the Part-time PMBA program to the Full-time MBA program?
Students interested in a transfer should contact their academic advisor. Students should be in good academic standing to make such a transfer. These transfers are not encouraged, but due to special circumstances may occasionally be feasible.
My employer only reimburses my tuition expenses after I receive my grades. How can I obtain a detailed bill listing my classes, my grades, and tuition paid?
The MBA Registrar will prepare detailed bills for all PMBA students after grades are submitted by the professors. If you need additional assistance, contact the MBA Student Services office, and we can prepare a bill for you.
Where can I drop off my tuition payment?
Bills can be paid at the Student Financial Services Office in North Brookings Hall. We cannot accept payment in the MBA Programs office. You can also mail your payment to:
Washington University
P.O. Box 14627
St. Louis, MO 63150-4627
How do I make an appointment to see a PMBA Programs staff member?
Come to Simon Hall, Room 114 or call 314-935-7301 to schedule an appointment.
How can I get another name plate for class?
Stop by Simon Hall Room 114 to request another name plate (also called name tent) or send us an e-mail. The new name plate will be placed in your student mail file when ready.
Where is my mailfile?
PMBA student mailfiles are located in the MBA Lounge. Students should check their mail folders regularly for messages from the faculty, the Dean's office, or other students.
How do I get a DVD made of a class?
All core (required) courses are taped. To get a copy of one of these DVDs, please contact General Services. They will make a copy of the DVD and put it in your mail file. If you need an elective course taped, please contact Claire Patterson at least 24 hours in advance of the course so she can arrange to have it taped.
Who is my academic advisor?
Jan Snow, the Director of PMBA Student Affairs, is your academic advisor. Her office is located in Simon Hall, room 114 (the MBA Programs office) and her telephone number is 314-935-6155. Jan is available until 7:00 pm Monday through Thursday when classes are in session.
How do I get a locker?
Lockers are available on a first come, first served basis. Simply purchase your own lock and place it on any available locker located either on the mezzanine level or in the hallway parallel to May Auditorium (lower level). It is not necessary to complete any paperwork. At the end of the spring semester, you MUST remove your lock and personal belongings. Otherwise your lock will be cut off during the summer, and your belongings will be donated to charity.
Registration and Advising:
How can I obtain an unofficial WU transcript?
You can print an unofficial transcript via your WebSTAC account.
How do I obtain a course waiver?
Course Waiver forms are available online or in Simon Hall, Room 114. To obtain a waiver, students must meet with the faculty member who teaches the required course and have the faculty member sign the waiver. Return the signed waiver to the MBA Registrar, Room 114. The Registrar will delete any waived courses, and, if indicated on the waiver form, will add any substituted course.
How do I enroll in an independent study project?
PMBA students may apply up to 6 hours of independent study credit towards the degree. In consultation with a faculty sponsor, students must complete an independent study petition form available online or in Room 114. Once completed and signed by the faculty sponsor, the form should be returned to Student Services for review and submission to the Academic Review Committee.
How do I register for other division courses?
You will register via WebSTAC for other division courses at the same time you register for Business School courses.
Can I transfer credit to the Olin MBA program?
PMBA students can transfer up to 9 credit hours of AACSB accredited graduate business coursework into the Olin MBA program. Olin faculty must approve coursework, and the grade must be 'B' or better. See your advisor to initiate the process.
What is the procedure for requesting an exception to Olin School policy?
Exceptions to Olin School policy can be requested by completing an Academic Review Committee petition found online or in Room 114.
What do I do if a class I want to take is full?
When you register for courses, if a course is full, you have the option of placing yourself on the wait list. As openings become available, students on the wait list will automatically be enrolled. It is up to you to periodically check your status on the wait list before the semester starts, and to drop the course from your schedule if appropriate.
How can I obtain an official WU transcript?
Official Washington University transcripts are available only from the Office of Student Records which is located on the lower level of the Women's Building. Transcript requests can also be made through WebSTAC.
Will anyone review my record to verify I have enough credits to graduate?
All students who have filed an Intent to Graduate form will have their records reviewed prior to commencement to ensure all degree requirements are met.
How do I register for classes?
During your first year of the program while taking the core required courses, the MBA programs office will register you for your courses. When you begin taking electives, you will register for classes via WebSTAC. Registration instructions for each semester are posted online. If you need to find out your pin number, stop by room 114.
Do I need to register for both mini-semesters?
Yes, please do. Due to enrollment limits, as well as timely book and packet orders, PMBA students should register as early as possible for term A and B.
How do I file an Intent to Graduate form?
Intent to Graduate forms are available online via Webstac.
Can I take courses in other divisions of WU?
Yes, PMBA students may take up to 6 hours of approved graduate level coursework in other divisions of Washington University. Visit the list of approved courses for details.
What is the deadline for dropping a course?
PMBA students have until the second week of the mini-term to drop a regular course. Dropping a short course (weekender or weeklong) follows a different deadline. Please refer to the Announcements page for the deadlines and to the Tuition Refund Schedule to determine the impact dropping a mini, short, or semester course will have on your tuition.
What is the deadline for adding a course?
PMBA students have one week after the start of the mini-term to add a new course.
Where is the final exam schedule?
In general, your final exam will be on the last day your course meets. The schedule for full semester and Mini B courses is available online.
What should I do if my record shows unreported grades?
Each semester, you should review your academic record. If you discover unreported ("N") grades, you should first contact the professor for the course. If he or she is unable to provide an explanation for the unreported grade, contact Jacqueline Carter, MBA Registrar, for follow-up.
Financial Aid:
Do I need to apply for financial aid every semester?
During your first academic year, it is not necessary to apply again for the Spring semester if your original loan was for a full academic year. However, during your second (and subsequent) academic years, it is necessary to reapply for loans. Note that if you did not apply for a loan at the beginning of the fall term, you can apply for just the spring term.
When can I expect my Spring loan disbursements?
You should have received a disclosure statement from your lender when your Fall loan funds were disbursed. This disclosure statement indicates when Spring loan funds would be disbursed. Spring Stafford loans are usually disbursed in early January. Alternative loans (TLP, GradCash, Citi-Assist) and Staffords that come in check form are traditionally disbursed in late December. If you are on campus prior to the start of class, you can endorse your check by going to Student Financial Services located in the lower level of North Brookings. This will expedite your refund.
When can I expect my refund for Spring?
If you have only borrowed Stafford funds, your refund should be available the first day of class. If you borrowed Stafford and TLP or GradCash loans, your refund will be produced within a day or two of you endorsing your loan check over to the University.
Where should I pick up my refund?
Refunds can be picked up from Student Financial Services located in the lower level of North Brookings. Their hours are 8:30 am to 5:00 pm, Monday through Friday.
When should I start the financial aid process for my second year?
You should complete a Free Application for Federal Student Aid (FAFSA) as soon as possible after January 1. You should get a renewal notice from the federal government with a PIN number you can use to access your renewal FAFSA. If you do not receive this postcard from the federal government, you can go to their website to apply online. Applications are also available from Linda Kilwin, Suite 114, if you prefer a paper copy. You will need Washington University's school code 002520 so that your need analysis is electronically transmitted to us. It takes roughly eight weeks for FAFSA data to be processed by the federal government. We would like to have your financial aid award completed before the beginning of the summer term. This will prevent any delays in loan funds arriving by the time classes begin in the Fall.
Submit a Question
The information on this site should provide you with answers to most of your questions regarding Student Services for Olin's part-time MBA students. If you do not find the resource you need, please submit this form. We'll do our best to answer your questions and update this site as needed. (Please provide your email address if you would like a personal reply.)
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